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Case StudyEducation

FERPA-Compliant AI Chat Platform for Education

A leading nationwide K-12 operator serving 150+ schools and 100K students set out to lead AI integration. Ajaia replaced disparate, risky public AI tools with Education Chat, a private, FERPA-compliant, white-labeled platform built for safe, governed adoption.

$25M
in annualized cost savings
100K+
active users across the network
100K
students served across the network
Client
A nationwide K-12 education provider serving 150+ schools
Industry
Education (K-12)
Company Size
150+ schools · 2,000+ staff · 100K students
Duration
12 weeks
Ajaia Services
Strategy · Engineering · Deployment · Enablement
Tech Stack
Azure Private Cloud · FERPA

The Challenge

Educators across 150+ schools were adopting AI ad hoc, exposing student data and ballooning costs, with no governance or training to show them a better way.

Compliance risk

Uncontrolled public AI use threatened FERPA and exposed student data.

Unsustainable cost

Token-based commercial pilots were too expensive to scale system-wide.

Governance gap

Leadership had no visibility into how AI was used across schools.

Low adoption

With no structured training, usage was inconsistent and value went unrealized.

The Process

01
Discovery & Scoping

Mapped goals, usage, security risks, cost drivers, and training gaps across 150+ schools.

02
Solution & Approval

Defined Education Chat: a FERPA-compliant platform with unified model access and flat-cost pricing.

03
Build & Training

Stood up Azure infrastructure, deployed a white-labeled chat interface, and built train-the-trainer programs.

04
Phased Rollout

Expanded from a controlled pilot to network-wide availability over 12 weeks, with adoption support built into each phase.

Our Solution

Education Chat is a unified, FERPA-aligned AI platform running entirely in the client’s Azure environment.

Key Capabilities

Multi-Model AI Access
One unified interface to every leading model, no per-seat licensing or stacked subscriptions.
FERPA Compliance & Security
Enterprise-grade security on the client's own Azure cloud keeps student data private and protected.
Custom Agents & Training
Purpose-built agents for curriculum, support, and admin, plus train-the-trainer enablement for every role.

Impact

Education Chat replaced a patchwork of ungoverned tools with a single secure platform, enabling consistent usage, faster rollout, and a unified way for staff to access AI safely. With FERPA-compliant infrastructure and clear administrative oversight, the system strengthened trust and enabled responsible, system-wide AI adoption, establishing the organization as a leader in K-12 AI adoption and delivering a clear competitive advantage in the quality of education it provides.

Key Results

  • $25M in annualized cost savings
  • 100K+ active users across the network
  • 100K students served across 150+ schools
Services Delivered
Strategy Engineering Deployment Enablement
Technology
Azure Private Cloud FERPA
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